{"id":193767,"date":"2022-06-14T08:53:38","date_gmt":"2022-06-14T06:53:38","guid":{"rendered":"http:\/\/sftarticles.wpenginepowered.com\/en\/?p=193767"},"modified":"2025-07-01T20:39:46","modified_gmt":"2025-07-02T03:39:46","slug":"gmail-color-coded-labels","status":"publish","type":"post","link":"https:\/\/cms-articles.softonic.io\/en\/gmail-color-coded-labels\/","title":{"rendered":"Organize your inbox with Gmail color-coded labels"},"content":{"rendered":"\n

Color. People love color. Color makes tasks like organization so much easier to achieve successfully. And an organized workspace, personal space, or mind space, is a productive space. In the spirit of increasing or bolstering your productivity<\/strong> when dealing with sometimes pesky emails, we\u2019re going to show you how to color-code your Gmail<\/strong> experience! <\/p>\n\n\n

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\r\n \"Gmail\"\r\n <\/div>\r\n
\r\n Gmail<\/span>\r\n DOWNLOAD<\/a>\r\n <\/div>\r\n
\r\n <\/path><\/path><\/text><\/svg>\r\n <\/div>\r\n <\/div>\r\n
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You heard that right! That usually bland, dull email ecosystem you\u2019ve got going there is about to become a whole lot more interesting.<\/p>\n\n\n

  1. Create your Labels<\/h2>\"Organize

    Before you learn how to color-code and use labels, you need to create a few labels. There are a few different ways to get that right, but we\u2019ll start with the easiest.\u00a0<\/span><\/p>\n

    Head to the left-hand side column in your Gmail interface. You should see a list with items like Inbox, Outbox, Sent, and so forth. If you scroll down, you should see an item reading <\/span>Manage Labels<\/b>. Depending on the size of your screen or interface, you may have to click on \u2018More\u2019 to display further items.\u00a0<\/span><\/p>\n

    Next, you need to click on \u2018Create new label,\u2019 and then you need to enter an appropriate name for it. For my personal correspondence, I typically sort my emails by the sender or other individuals involved in the exchange. However, if a particular email stream or conversation involves more than two other individuals, I\u2019ll use the subject matter as an identifier and the name of the label under which I\u2019ll file the emails. Gmail also lets you <\/span>nest labels underneath each other<\/b>, thereby making it easier to keep track of more complex subject matter. <\/span><\/p>\n<\/div><\/li>

  2. Color your Labels<\/h2>\"Organize

    Now that you\u2019ve created your labels, you can go ahead and add a little color to them. Color is an invaluable asset when it comes to organization. This is likely due to the fact that <\/span>our brains recognize color before they comprehend words<\/b>; therefore, if you earmark certain colors for certain subjects, individuals, or purposes, you\u2019ll have an easier time navigating your emails. <\/span><\/p>\n

    I use the same principle with my Google Drive account. Anything work-related is organized in blue folders, and all of my personal documentation is nested within yellow folders.\u00a0<\/span><\/p>\n

    To assign specific colors to labels within Gmail, all you need to do is:<\/span><\/p>\n

    – Move your cursor over to the left-hand side of your Gmail interface. Here, you should see all of the labels you created in the previous step.\u00a0<\/span><\/p>\n

    – If you hover over a label, you should see a kebab menu to the right of the name. A kebab menu looks like a vertical ellipsis.\u00a0<\/span><\/p>\n

    – If you click on the kebab menu, you should see an option reading \u2018Label color.\u2019 Click this option.\u00a0<\/span><\/p>\n

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    • Now, you\u2019ll see a small pop-up displaying numerous colored circles. You\u2019ll notice that there are multiple shades of blue, red, green, yellow, purple, and orange, each with either color-coded or white text within the circles. This is to make it easier for you to distinguish labels at a glance. If you\u2019re nesting content to clean up your interface, you might choose a color-coded blue text for the primary or parent label and a white-on-blue label color for internal labels.\u00a0<\/span><\/li>\n<\/ul>\n

      Possibly the best thing about Gmail labels is the small button below all the colored circles that reads \u2018Add custom color.\u2019 Click this button, and you\u2019ll be able to go absolutely wild with color combinations within your Gmail interface. Google, in general, is <\/span>incredibly customizable<\/b>, and this innovation within the Gmail landscape means you truly are in control of how your content is displayed. <\/span><\/p>\n

      This means if I go through a phase again where yellow is the only color on earth that makes me happy, I can create variations of yellow labels to organize my Gmail folders and feel that burst of vitamin D every time I open my emails and keep my mind space clear and focused. What more could you want from a productivity tool like Gmail?<\/span><\/p>\n<\/div><\/li>

    • Be more productive<\/h2>\"\"

      Gmail is one of those essential tools that almost everyone with a PC or smartphone uses. Email is an invaluable means of communication, and while the industry used to be more densely populated by providers like Polka and Yahoo, Gmail is king these days. Rightfully so. <\/span><\/p>\n

      There are so many features, functions, tips, and tricks to Gmail that set it such a deep<\/span> cut above the rest<\/b> that other providers sort of sink into obscurity when a new feature hits the utility. The ability to color-code your emails and, indeed, your wider Gmail experience makes it so much easier to navigate the utility and keep track of all of your personal and professional correspondence. <\/span><\/p>\n

      I use this feature so often to keep myself from losing my marbles when I\u2019m trying to find a specific group of emails that may have separate senders, recipients, or subject matter. And now that we\u2019ve shown you how, my hope is that you use this feature too. Why wouldn\u2019t you? As with the bulk of the Google productivity suite, Gmail is free. <\/span><\/p>\n<\/div><\/li><\/ol><\/div>