{"id":221722,"date":"2023-04-11T10:04:28","date_gmt":"2023-04-11T14:04:28","guid":{"rendered":"http:\/\/sftarticles.wpenginepowered.com\/es\/?p=282285"},"modified":"2025-07-01T19:33:36","modified_gmt":"2025-07-02T02:33:36","slug":"keep-gmail-organized-5-tips-to-organize-your-inbox","status":"publish","type":"post","link":"https:\/\/cms-articles.softonic.io\/en\/keep-gmail-organized-5-tips-to-organize-your-inbox\/","title":{"rendered":"Effortless Inbox Management: 5 Essential Tips to Clean Up Your Gmail and Stay Organized"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">As a good <a href=\"https:\/\/en.softonic.com\/articles\/send-files-gmail\" target=\"_blank\" rel=\"noreferrer noopener\">Gmail<\/a> user, you have probably noticed that there are two types of people: those who keep every millimeter of their inbox organized and those who accumulate emails without a tomorrow. If you belong to the second group but want to improve, don&#8217;t worry: today, we are going to show you <strong>5 tips to organize your Gmail inbox like a pro<\/strong>.<\/p>\n\n\n<div class=\"sc-card-program\">\r\n  <div class=\"sc-card-program__body\">\r\n    <div class=\"sc-card-program__row clearfix\">\r\n      <div class=\"sc-card-program__col-logo\">\r\n        <img decoding=\"async\" class=\"sc-card-program__img\" alt=\"Gmail APK\" src=\"https:\/\/images.sftcdn.net\/images\/t_app-icon-s\/p\/39def43a-99eb-11e6-80e4-00163ed833e7\/498173641\/gmail-logo\" width=\"100px\" height=\"100px\">\r\n      <\/div>\r\n      <div class=\"sc-card-program__col-title\">\r\n        <span class=\"sc-card-program__title\">Gmail APK<\/span>\r\n        <a class=\"sc-card-program__button sc-card-program-internal\" href=\"https:\/\/gmail.en.softonic.com\/android\" target=\"_self\" rel=\"noopener noreferrer\">DOWNLOAD<\/a>\r\n      <\/div>\r\n      <div class=\"sc-card-program__col-rating\">\r\n        <svg class=\"rating-score__content\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" version=\"1.1\" x=\"0\" y=\"0\" viewbox=\"0 0 50 50\" enable-background=\"new 0 0 50 50\" xml:space=\"preserve\"><path class=\"rating-score__background rating-score--good\" fill=\"none\" stroke-width=\"6\" stroke-miterlimit=\"10\" d=\"M40 40c8.3-8.3 8.3-21.7 0-30s-21.7-8.3-30 0 -8.3 21.7 0 30\"><\/path><path class=\"rating-score__value rating-score__value--0\" fill=\"none\" stroke-width=\"6\" stroke-dashoffset=\"0\" stroke-miterlimit=\"10\" d=\"M40 40c8.3-8.3 8.3-21.7 0-30s-21.7-8.3-30 0 -8.3 21.7 0 30\"><\/path><text class=\"rating-score__number\" content=\"\" text-anchor=\"middle\" transform=\"matrix(1 0 0 1 25 31.0837)\" data-auto=\"app-user-score\"><\/text><\/svg>\r\n      <\/div>\r\n    <\/div>\r\n    <div class=\"sc-card-program__row\">\r\n      <span class=\"sc-card-program__description\"><\/span>\r\n    <\/div>\r\n    <div class=\"sc-card-program__row\">\r\n      <img decoding=\"async\" class=\"sc-card-program__bigpic\" src=\"\" onerror=\"this.style.display='none'\">\r\n    <\/div>\r\n    <a class=\"sc-card-program__link track-link sc-card-program-internal\" href=\"https:\/\/gmail.en.softonic.com\/android\" target=\"_self\" rel=\"noopener noreferrer\"><\/a>\r\n  <\/div>\r\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Thanks to these 5 tips, managing your <a href=\"https:\/\/en.softonic.com\/articles\/google-one-giveaway-vpn\" target=\"_blank\" rel=\"noreferrer noopener\">email<\/a> will be less tedious and will also help you save a lot of time. In an increasingly digitized world, having a well-organized inbox has become more and more a necessity, regardless of whether it is for personal or <a href=\"https:\/\/en.softonic.com\/articles\/copilot-new-ai-microsoft\" target=\"_blank\" rel=\"noreferrer noopener\">professional<\/a> use. So don&#8217;t go away, let&#8217;s start with the first tip:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Label the emails<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">This is the first thing to keep in mind. Properly labeling your emails will help you find them easily. In addition, you can give more than one label to emails which makes it even more useful. If you don&#8217;t know how to tag emails, follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Go to <strong>Gmail<\/strong> and select an email you want to label.<\/li><li><strong>Right-click<\/strong> on that email and look for the <strong>Label As<\/strong> option.<\/li><li>Once inside, you can choose from existing labels or create a new one from scratch.<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">And in case you didn&#8217;t know, you can also use <strong>hashtags<\/strong> to organize them. These work in a similar way to tags and serve the same purpose: to optimize searches in your inbox. You can add as many hashtags as you want, so keep that in mind in case you want to organize your emails this way.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/articles-img.sftcdn.net\/sft\/articles\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-1024x576.jpg\" alt=\"\" class=\"wp-image-221728\" srcset=\"https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-1024x576.jpg 1024w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-300x169.jpg 300w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-768x433.jpg 768w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-800x450.jpg 800w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-664x374.jpg 664w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-238x134.jpg 238w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-436x246.jpg 436w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-370x208.jpg 370w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-304x170.jpg 304w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-18x10.jpg 18w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-1200x675.jpg 1200w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1-150x84.jpg 150w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-1-800x450-1.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Archive whenever you can<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A very good way to organize your Gmail is to archive the emails you don&#8217;t need. This is a very useful option in case you do not want to delete them in case you need them in the future. Basically, <a href=\"https:\/\/en.softonic.com\/articles\/google-one-giveaway-vpn\" target=\"_blank\" rel=\"noreferrer noopener\">Google<\/a> offers free of charge to all its users 15 GB of <a href=\"https:\/\/en.softonic.com\/articles\/google-how-to-see-storage-space\" target=\"_blank\" rel=\"noreferrer noopener\">storage<\/a> distributed across the entire <strong>Workspace<\/strong> suite (<a href=\"https:\/\/google-mail-checker.en.softonic.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Gmail<\/a>, <a href=\"https:\/\/en.softonic.com\/articles\/google-docs-templates-free\" target=\"_blank\" rel=\"noreferrer noopener\">Google Drive<\/a>, <a href=\"https:\/\/google-sheets.en.softonic.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Google Sheets<\/a>, etc.). To archive you just have to:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Go to your Gmail account and locate the emails you want to archive.<\/li><li>Now, select the small square you will see at the top of the email, right next to the star symbol.<\/li><li>Go to the top and look for the second icon starting from the left, as shown in the screenshot. This option will allow you to archive the email. In addition, you will not have to do it one by one, as you can select several at once.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/articles-img.sftcdn.net\/sft\/articles\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-1024x576.jpg\" alt=\"\" class=\"wp-image-221729\" srcset=\"https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-1024x576.jpg 1024w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-300x169.jpg 300w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-768x433.jpg 768w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-800x450.jpg 800w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-664x374.jpg 664w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-238x134.jpg 238w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-436x246.jpg 436w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-370x208.jpg 370w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-304x170.jpg 304w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-18x10.jpg 18w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1-150x84.jpg 150w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-2-800x450-1.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Do not underestimate shortcuts<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">While many still prefer to use the mouse the old-fashioned way, keyboard <a href=\"https:\/\/en.softonic.com\/articles\/chatgpt-create-shortcuts-iphone\" target=\"_blank\" rel=\"noreferrer noopener\">shortcuts<\/a> are there to help you and optimize your time. Gmail has a series of <a href=\"https:\/\/en.softonic.com\/articles\/chatgpt-create-shortcuts-iphone\" target=\"_blank\" rel=\"noreferrer noopener\">shortcuts<\/a> that once you get used to using them, you won&#8217;t want to use anything else. However, you will have to <strong>enable them<\/strong> first:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Go to Gmail from your PC and select <strong>Settings<\/strong> (located at the top right). Then select <strong>View all settings<\/strong>.<\/li><li>Click <strong>Advanced<\/strong> and look for the <strong>Keyboard shortcuts section<\/strong>.<\/li><li>Select Enable shortcuts.<\/li><li>Finally, click <strong>Save changes<\/strong>.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/articles-img.sftcdn.net\/sft\/articles\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-1024x576.jpg\" alt=\"\" class=\"wp-image-221730\" srcset=\"https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-1024x576.jpg 1024w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-300x169.jpg 300w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-768x433.jpg 768w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-800x450.jpg 800w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-664x374.jpg 664w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-238x134.jpg 238w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-436x246.jpg 436w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-370x208.jpg 370w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-304x170.jpg 304w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-18x10.jpg 18w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-1200x675.jpg 1200w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1-150x84.jpg 150w, https:\/\/articles-img.sftcdn.net\/auto-mapping-folder\/sites\/3\/2023\/04\/gmail-3-800x450-1.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Well, that&#8217;s it: you can now use keyboard shortcuts in Gmail. Here are a few that will be very useful:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Send mail: \u2318\/<strong>Ctrl + Enter<\/strong><\/li><li>Insert a link: \u2318\/<strong>Ctrl + k<\/strong><\/li><li>Spelling suggestions: \u2318\/<strong>Ctrl + m<\/strong><\/li><li>Next message in an open conversation: <strong>n<\/strong><\/li><li>Previous message in an open conversation: <strong>p<\/strong><\/li><li>Make words bold: \u2318\/<strong>Ctrl + b<\/strong><\/li><li>Italicize words: \u2318\/<strong>Ctrl + i<\/strong><\/li><li>Delete formatting: \u2318\/<strong>Ctrl + \\<\/strong><\/li><li>Remove mail: <strong>#<\/strong><\/li><li>Mark as spam: <strong>!<\/strong><\/li><li>Forward: <strong>f<\/strong><\/li><li>Mark as read: <strong>Shift+i<\/strong><\/li><li>Mark as unread: <strong>Shift + u<\/strong><\/li><li>Archive: <strong>e<\/strong><\/li><li>Go to inbox: <strong>g+i<\/strong><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Create a second Gmail account<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">One of the main reasons that makes our email impossible to manage is that we receive both personal and work emails in the same place. If you want to separate your personal and professional life, it is best to consider having different Gmail accounts for each.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In addition, you can combine two different Gmail accounts to have everything in one place. If you want to add an additional Gmail account, just follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Click on <strong>Settings<\/strong> and then, in the top menu, look for the <strong>Forwarding and POP\/IMAP mail<\/strong> option.<\/li><li>Click on the <strong>Add a forwarding address<\/strong> option, type in your alternative address and click <strong>Next<\/strong>.<\/li><li>Now, you will see a pop-up window where you will have to click on <strong>Continue<\/strong>. Afterwards, you will have to validate the process through the confirmation email that will have been sent to the alternative account.<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em><br>Some of the links added in the article are part of affiliate campaigns and may represent benefits for Softonic.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Image base: <a href=\"https:\/\/www.freepik.com\/free-vector\/flying-envelopes-template_761439.htm#query=gmail&amp;position=48&amp;from_view=search&amp;track=sph\">Freepik<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Thanks to these 5 tips, managing your email will be less tedious and will also help you save a lot of time.<\/p>\n","protected":false},"author":9211,"featured_media":221725,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","wpcf-pageviews":1},"categories":[1015],"tags":[],"usertag":[],"vertical":[],"content-category":[],"class_list":["post-221722","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts\/221722","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/users\/9211"}],"replies":[{"embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/comments?post=221722"}],"version-history":[{"count":1,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts\/221722\/revisions"}],"predecessor-version":[{"id":321087,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts\/221722\/revisions\/321087"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/media\/221725"}],"wp:attachment":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/media?parent=221722"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/categories?post=221722"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/tags?post=221722"},{"taxonomy":"usertag","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/usertag?post=221722"},{"taxonomy":"vertical","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/vertical?post=221722"},{"taxonomy":"content-category","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/content-category?post=221722"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}