{"id":73202,"date":"2014-09-20T14:08:42","date_gmt":"2014-09-20T12:08:42","guid":{"rendered":"http:\/\/onsoftware.en.softonic.com\/?p=73202"},"modified":"2025-07-02T00:27:49","modified_gmt":"2025-07-02T07:27:49","slug":"office-tip-type-faster-by-replacing-one-word-with-another","status":"publish","type":"post","link":"https:\/\/cms-articles.softonic.io\/en\/office-tip-type-faster-by-replacing-one-word-with-another\/","title":{"rendered":"Office Tip: type faster by replacing one word with another"},"content":{"rendered":"

Did you know that you can actually type faster in Microsoft with the Find and Replace <\/em>function?<\/p>\n

As part of our Office Tips series, I’ll show you a little trick that’ll help you type faster by replacing a few letters with a complete word <\/strong>using the Find and Replace<\/em> function.<\/p>\n

1. Specify abbreviations<\/h3>\n

Before typing up your document, you need to specify which abbreviations you want to use and for which words. In this example, I’ll shorten the term Softonic International<\/em> to Sint<\/em> and then replace it, once the text is written.<\/p>\n

My advice: choose a set of letters that is unlikely to appear in other words. For example, you can type xxx<\/em> for the phrase return on investment <\/em>or any other expression that comes up frequently in the document. xxx<\/em> is very quick to type, and that particular sequence of letters isn’t likely to appear in other words.<\/p>\n

Of course, you can use multiple abbreviations to represent different words <\/strong>or phrases in a single document. This is even more effective when you need to type long words or expressions.<\/p>\n

So, as you can see below, I chose to type in Sint<\/em> for Softonic International<\/em>. The term appears twice in the text.<\/p>\n

\"sint<\/p>\n

2. Find and replace<\/h3>\n

Once the document is written, press Control + H <\/em>to bring up the Find and Replace<\/em> menu.<\/p>\n

In the first box marked Find what<\/em>, type in the expression that you want to replace\u2013 in this case Sint<\/em>.<\/p>\n

In the second box marked Replace with<\/em>, enter the word or words you want to replace it with\u2013 in this case Softonic International<\/em>.<\/p>\n

Then hit\u00a0Replace all<\/em> to change all occurrences of the word in that document.<\/p>\n

\"Softonic<\/p>\n

3. Replacements<\/h3>\n

A pop up menu tells you the number of replacements made. Click Yes<\/em> to scan the entire document.<\/p>\n

\"Replacements<\/p>\n

In this case, there were only two, and they’ve been properly placed.<\/p>\n

Not only does this save time, it can also prevent spelling errors for words or names that you commonly misspell. And just like that, you’ll be able to write a text quicker and with less errors (hopefully).<\/p>\n

In the next episode of the series, I’ll explain how to write multiple lines in a single Excel cell.<\/strong><\/p>\n

Check out all of our Office Tips:<\/strong><\/p>\n

Office Tip: Add page numbers to your Word document<\/a><\/p>\n

Office Tip: Access your Word, PowerPoint and Excel documents online<\/a><\/p>\n

Office Tip: Restore or minimize the Ribbon interface in Word and Excel<\/a><\/p>\n

Office Tip: Use tabs in Word, Excel and PowerPoint<\/a><\/p>\n

Follow me on Twitter:<\/em> bbrassart<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

Did you know that you can actually type faster in Microsoft with the Find and Replace function? As part of our Office Tips series, I’ll show you a little trick that’ll help you type faster by replacing a few letters with a complete word using the Find and Replace function. 1. Specify abbreviations Before typing … Continue reading “Office Tip: type faster by replacing one word with another”<\/span><\/a><\/p>\n","protected":false},"author":2043,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","wpcf-pageviews":0},"categories":[2441],"tags":[1060],"usertag":[],"vertical":[],"content-category":[],"class_list":["post-73202","post","type-post","status-publish","format-standard","hentry","category-how-to","tag-microsoft-office"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts\/73202","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/users\/2043"}],"replies":[{"embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/comments?post=73202"}],"version-history":[{"count":1,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts\/73202\/revisions"}],"predecessor-version":[{"id":330125,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/posts\/73202\/revisions\/330125"}],"wp:attachment":[{"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/media?parent=73202"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/categories?post=73202"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/tags?post=73202"},{"taxonomy":"usertag","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/usertag?post=73202"},{"taxonomy":"vertical","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/vertical?post=73202"},{"taxonomy":"content-category","embeddable":true,"href":"https:\/\/cms-articles.softonic.io\/en\/wp-json\/wp\/v2\/content-category?post=73202"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}